The organisation responsible for the customer register is Finland Cottage Rentals, registered in Finland as Suomen Mökkivuokraamo Ay. Registered address: Loimolankatu 17, 80200 Joensuu, Finland. Business registration number 2020050-1.

The company ensures that our customers' personal data is handled securely and confidentially. This privacy statement explains how your personal data is processed and how it is stored. You can always find the latest version of this statement at finlandcottagerentals.com. You can contact us by email at info@finlandcottagerentals.com.

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Personal data to be processed

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We process your personal data when you join our service and when we invoice you for the annual fee once a year. The personal data processed includes the customer's name and personal ID number, address, telephone number, email address and language skills. Companies are also asked for their company name, address and business registration number.

You have the right to request a copy of your personal data, or you can ask us to correct your personal data as you wish. You also have the right to demand that we delete your personal data from our customer register when you terminate our service contract. Requests must be submitted to us in writing by email. The customer has the right to file a complaint about the registry operation, and in Finland complaints are directed to the office of the Data Protection Ombudsman. In the first instance, however, it is recommended to contact our company directly

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​What your personal data is used for

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Your personal information is needed so that we can register you as our customer and so that we can offer your holiday home for renting via our service. Your personal data is used to confirm your identity when you join the service and later to keep in touch, so that we can keep you updated with, for example, changes, updates and renewals of our service, as well as possible temporary interruptions to our service.

Your personal data is maintained in our customer register. Some data, for example contact details, may also be displayed on our website with your permission, to allow users of our service to contact you with cottage rental inquiries.

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How your personal data is collected

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We collect your personal data using the registration form for our service, which you fill out when you join us. We may also collect personal data from you via email if we need to supplement the information you provided on the registration form.

 

Legal justification for processing your personal data

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Your personal data is processed because we need confirmation of your identity before we can add your holiday apartment to our service. We confirm the identity of all our partners before we accept a new holiday home, so that we can offer our service users a safe and reliable accommodation rental service. In the future, your personal data will be needed to maintain our service and to collect annual fees via invoice once a year. We will retain relevant data for up to six years for legal and accounting purposes.

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How your personal information is shared

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We will never disclose your personal data to third parties for marketing purposes.

If you have subscribed to our newsletter, your name and email address will be shared with the organisation providing our newsletter. Our newsletter is provided by MailChimp, The Rocket Science Group, LLC, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308 USA. MailChimp operates in accordance with strict obligations and responsibly, protecting your privacy and following the settings you choose (subscription/cancellation).

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Securing your personal data

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Your personal data is stored in electronic form behind a password in our company's cloud service. In some cases, your data may also be stored in paper form within our company's locked office.